Privacy Policy
Last Updated: June 2026
At Xforbit Private Limited (“Xforbit”, “we”, “our”, or “us”), we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, process, and protect information when you access our website, software products, applications, and services.
By using our website or services, you agree to the collection and use of information in accordance with this Privacy Policy.
1. About Xforbit
Xforbit Private Limited is an Information Technology company providing software products and digital services, including:
- Human Resource Management System (HRMS)
- Visitor Management Solution
- Service Desk & Ticketing System
- Inventory & Asset Management Solution
- Employee Training Management Solution
- Website Designing Services
- Web Development Services
- Software Development Services
- Mobile Application Development Services
- UI/UX Design Services
- Custom Software Development Services
2. Information We Collect
We may collect information directly from users, customers, website visitors, and business partners.
Personal Information
Personal information may include:
- Full Name
- Email Address
- Mobile Number
- Company Name
- Job Title
- Billing Information
- Account Credentials
Business Information
When using our software products or services, we may collect:
- Organization Information
- Employee Records
- Visitor Information
- Support Requests
- Training Records
- Inventory Data
- Asset Information
Technical Information
We may automatically collect:
- IP Address
- Browser Type
- Device Information
- Operating System
- Website Usage Data
- Cookies and Analytics Data
3. How We Use Your Information
We use information to:
- Provide and maintain our services
- Create and manage user accounts
- Process subscriptions and payments
- Deliver customer support
- Improve website performance
- Enhance product functionality
- Communicate service updates
- Respond to inquiries and requests
- Ensure security and fraud prevention
- Comply with legal obligations
4. Cookies and Tracking Technologies
Our website may use cookies and similar technologies to improve user experience and website functionality.
Cookies help us:
- Remember user preferences
- Analyze website traffic
- Improve website performance
- Enhance security
Users may disable cookies through browser settings; however, certain website features may not function properly.
5. Data Security
We implement reasonable technical, administrative, and organizational measures to protect information against:
- Unauthorized access
- Data loss
- Misuse
- Alteration
- Disclosure
- Destruction
While we strive to protect your information, no method of transmission over the internet or electronic storage is completely secure.
6. Customer Data Ownership
Customers retain ownership of all data stored within Xforbit software products.
Xforbit processes customer data solely for the purpose of:
- Delivering subscribed services
- Maintaining system functionality
- Providing technical support
- Improving service performance
We do not sell customer data to third parties.
7. Information Sharing
We do not sell, rent, or trade personal information.
We may share information with:
Authorized Service Providers
Third-party vendors that help us operate our services, including:
- Cloud Hosting Providers
- Payment Processors
- Email Service Providers
- SMS Service Providers
- Customer Support Tools
Legal Authorities
When required by law, regulation, court order, or government request.
Business Transfers
In connection with mergers, acquisitions, restructuring, or sale of company assets.
8. Data Retention
We retain information for as long as necessary to:
- Provide services
- Maintain customer accounts
- Fulfill contractual obligations
- Comply with legal requirements
- Resolve disputes
When information is no longer required, it may be securely deleted or anonymized.
9. User Rights
Subject to applicable laws, users may have the right to:
- Access personal information
- Correct inaccurate information
- Request deletion of information
- Withdraw consent where applicable
- Request information about data processing activities
Requests may be submitted using the contact details provided below.
10. Third-Party Links
Our website may contain links to third-party websites or services.
Xforbit is not responsible for the privacy practices, content, or security of third-party websites. Users are encouraged to review their privacy policies before providing personal information.
11. Children’s Privacy
Our services are intended for businesses and individuals above the age required by applicable laws.
We do not knowingly collect personal information from children without appropriate authorization.
12. International Data Transfers
If information is processed or stored outside your country of residence, we will take reasonable steps to ensure appropriate safeguards are in place to protect your information.
13. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our business practices, legal requirements, or service offerings.
Updated versions will be posted on this page with a revised “Last Updated” date.
Continued use of our services after changes become effective constitutes acceptance of the updated Privacy Policy.
14. Contact Us
If you have any questions regarding this Privacy Policy or our privacy practices, please contact us:
Xforbit Private Limited
Website: https://xforbit.com
Email: info@xforbit.com
